HireCall is seeking an Early Childhood Programs Coordinator for a local non-profit educational organization. The selected candidate works under the direct supervision of the Assistant Director, Admissions & Recruitment. Responsible for comprehensive administrative and planning services in support of Child & Family Recruitment Services (CFRS) and the Early Childhood Programs Policy Council (PC). Acts as a liaison between internal departments to coordinate service delivery. Position requires evening and weekend work. Performs intermediate troubleshooting or analysis; requires interpretation of data using generally prescribed procedures. Frequent interaction to provide basic information; occasionally requiring detailed procedural explanations or technical response. No supervisory responsibilities.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Responsible for scheduling, planning, event set-up, and participating at events that target eligible families
- Coordinate with team to enter and track all recruitment efforts in established databases.
- Responsible for following up with families who attend events to complete application intake and interviews.
- Required to complete data entry, determine eligibility, and waitlist families.
- Coordinate with Assistant Director to oversee contract timeline and processing for advertising partners.
- Reconcile and process invoices to ensure prompt payment.
- Coordinate with advocate team to schedule, plan and carry out annual PC recruitment and election activities for parents with children in school-based and home-based programs.
- Assist in identifying parents to fill representative positions.
- Identify candidates and facilitate the election of Executive Committee Officers
- Responsible for coordinating preparations for executive and council meetings: Securing childcare staff, contacting representatives, updating rosters, ordering meals, set-up and clean-up meeting rooms and childcare space, tracking representative attendance, and distributing participation gift cards.
- Coordinate with Accounting department to purchase participation gift cards and process invoices for payment of meals, T-shirts, etc.
- Submit childcare staff sign-in sheets to Payroll.
- Coordinate with the PC Secretary to prepare, edit and translate Executive and Policy Council meeting minutes.
- Perform other duties as assigned or requested
QUALIFICATIONS
- Must be proficient with reading, writing and speaking both English and Spanish
- Previous experience in education administration or other related fields
- Ability to prioritize and multitask
- Deadline and detail-oriented
- Ability to thrive in a fast-paced environment
- Ability to follow oral and written instructions with ability to read, interpret, and present information efficiently and effectively.
- Must be able to accurately audit records and ensure compliance with written or oral guidelines.
- Ability to take initiative, multi-task and work well under pressure.
- Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc. Intermediate MS Office skills, working knowledge of accounting and budgeting practices.
- Advanced organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.
- Must be able to pass intermediate proficiency assessments in Word, Excel, Data Entry
If you have 2+ years’ experience and you are interested in this position, please submit your resume to shantele.taylor@hirecall.com or call to schedule an interview with Shantele Taylor - 918-933-5555. Walk-ins are welcome at 6506 S Lewis, Suite 115, Tulsa, OK 74136. Operational hours M-F, 8am-5pm. You must bring unexpired government-issued identification document(s). Hope to see you soon!
We are an equal opportunity employer and we value diversity. All employment is decided on the basis of qualifications, merit and business need. #HotJobs
